Welcome to Leap Dance Center! We pride ourselves in enthusiasm and professionalism and are dedicated to our students. In order to serve you more efficiently, we are providing you with this Policies & Procedures Guide (P & P Guide) to use as a reference regarding your family’s enrollment here. Your adherence to our policies and procedures will make our organization run smoothly and will allow us to provide you with the utmost attention. Thank you for enrolling at Leap Dance Center!


Registration

Registration requires the completion of an information form, payment of a registration fee and first month’s tuition, and your signature (or electronic signature) on our enrollment agreement. By signing this form, you are acknowledging that you understand our monthly tuition charges and the procedure for discontinuing classes. The registration fee is non refundable. It insures you a place in class, assures us that you intend to be there, and covers the business clerical costs associated with your enrollment at Leap Dance Center. The registration fee is annual—from August of this year to July of next year.


Tuition

Tuition is due in full on the 1st day of every calendar month. Your regular tuition rate is listed online in your parent portal. Please understand that payments must be received before or on the first day of the month. You may pay by credit card, check, or cash. We will accept payments by credit card online through your parent portal as well as in person. Auto-pay is another option which we encourage you to think about enrolling in. Using auto-pay will automatically charge your tuition payment to your credit card on the first of the month. To enroll in auto-pay, simply log in to your parent portal and click on the “enroll in auto-pay” icon on your home screen. Please note that credit cards will incur a 3.5% convenience fee, as merchant fees are not calculated into our tuition rates. We will only send out statements for overdue accounts.

Tuition rates are based on the full season and divided into monthly payments for simplicity. Tuition rates are not based on individual months or classes. Holidays are considered before calculating the monthly tuition rates. You do not pay for holidays.

For specific tuition rates and multi class discounts please email or call us at info@LeapDanceCenter.com or 281-890-9999.


Mid-Month Registration

If you register in the middle of a month, your tuition for the current month is due the day you register. Obviously, you will have missed some of your classes for that month. At the time of registration, you will have the option of paying your monthly tuition in full and making up the missed classes, or you may pay by the class for the remainder of the classes in that month.

 


Missed Classes

For each child’s safety and comfort as well as those of our instructors, we cannot allow sick children to attend class. A child who becomes ill will be isolated and the parent notified promptly to pick him or her up. If you know in advance that you will miss a class, please notify our office manager. Our office manager will be able to inform you of the availability of another class in which you may make up the missed lesson. No special classes will be scheduled for makeups. Makeup classes must be taken in other classes besides the one in which you are enrolled. Otherwise, we assume you are paying for your class and will bill you for the lessons. When you take a makeup class, be sure to check in with our office to receive an admission pass for class.


Discontinuing Classes

We assume you are currently enrolled through the recital date unless you notify us otherwise. To discontinue a class, the parent must simply complete a termination of enrollment form in the office. Failure to do so will make you liable for the subsequent months’ tuition. Refunds are not given on tuition payments. Also, be aware that reenrollment will require the payment of another registration fee unless arrangements have been made in advance for special cases such as long term illness, vacations, etc.


Dancewear

Leap Dance Center stocks dancewear and shoes for both children and adults. Designated sizing days will be determined before the start of the dance year for you to order all necessary attire for your child. Please be on the lookout for an email regarding sizing days. You can’t beat this convenience!

 


Recital

This year will culminate with a recital. Be aware now that a recital involves a lot of hard work, time, and of course expense. We hope by explaining our recital procedures now, that we will enable you to budget yourself for the recital at the end of the school year. As soon as the recital date is finalized, we will post a notice in the studio, on the parent portal, and send out an email. Performing in the recital is strictly optional. However, we assume that your child will perform unless you notify us otherwise, in advance. Please watch for a recital letter to be sent home with your child sometime in April. This letter explains all the details concerning the rehearsals and recital.


Recital Fees

Recitals fees will be announced in mid-September. This fee covers our expenses for the auditorium rental, dressing room rentals, lighting, sound, stagehands, etc. The recital fee is NOT refundable and must be paid by the due date listed in the calendar above to receive a discounted rate. Recital fees paid after this date will increase to the regular rate. All recital fees must be paid no later than 15 days after the due date. This year’s recital fee amount will be determined in November and a notice will be posted in the studio, on the parental portal, and sent out in an email.


Costumes

Prefabricated costumes are purchased from several different manufacturers. Occasionally, costumes are custom made. Note that making costumes by hand is not necessarily less expensive, because the supplies must be purchased at retail prices. Please check with our office manager for our costume prices. Remember that your child will need one costume per class, as each class will perform a routine in the recital. Combo classes will have one costume per discipline. We measure and order costumes as early as November. Full payment for your costumes is due by the date shown on the calendar. More costume details including sizing information will be sent home with your child in October. Please note: if you register after December 1st, or decide not to order your costume on the costume measurement days, there is a chance that we will not be able to get your child a costume in time for the recital. Late costume orders (any order placed after our main order in November) will be subject to a $10 shipping fee.


Rehearsals

Two rehearsals will be held in preparation for the recital. One rehearsal will be held at the studio, the other at the theater. Both rehearsals are mandatory if you intend to perform in the show. We will post these dates at the same time we notify you of the recital date.


Solos, Duets, & Trios

A limited number of solos, duets, and trios will be included in the next recital based on the show time constraints. To perform in one of these specialty numbers, the student will need to determine the type of (ballet, tap, jazz, etc.) of number and other student partners in the case of a duet or trio. To apply for a specialty number, a parent must make this election at the time of registration and complete the necessary forms. Students that preregister in the spring for the subsequent year nearly always take specialty numbers. Preregistration is a must if you would like to apply for a specialty number. The number is choreographed by the instructor at an ability level to challenge the student. Any music suggestions the student may have must be made at the time of registration, however the instructor will make the final selection. Specialty numbers are taught through a series of private lessons, typically 7 to 10 half-hour lessons, the first three of which are audition lessons. If the instructor feels the student is not progressing properly at the end of the three audition lessons, the number will be discontinued. All costumes for specialty numbers must be ordered from a manufacturer.

 


Split Club

In order to qualify as a member of the split club, you must be able to do a right, left, and center straddle split and hold each one for one minute. Tryouts are held in the first ballet and jazz class of October, December, February, and April. Upon qualification for the club, you will get a free Leap Dance Center Split Club membership card and T-shirt. Your T-shirt may be worn in any of your classes, and additional shirts may be purchased in our front office simply by showing your membership card.

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Picking Up Your Child

It is the parents’ responsibility to pick up their children from class on time. We are not responsible for your child other than the time he or she is in the classroom. Pick up and arrival of children should be immediately before and after class unless prior arrangements have been made. Leap Dance Center does not provide any babysitting services. A $10 charge will be assessed to a student’s account if parents are more than 15 minutes late in picking up their child after Leap Dance Center closing hours.


Miscellaneous

We are very proud of our building, and we feel it is the best in the greater Houston area. Please treat it with respect by being neat.

In consideration of others, please be prompt to class.

Since one of our goals is to promote health and fitness through dance, smoking is not permitted in any area of our building or within 25 feet of our entrance.

We reserve the right to dismiss any student from class who is continually disruptive.

Stay up to date of any news or changes concerning our studio by checking our website, Facebook page, and bulletin board periodically.

Please feel free to call or email our director, Demi Knight, with any dance class related question, or our office manager with any account questions.

We thank you for the privilege of exposing you to the art of dance and hope you enjoy your time with us.